Rules & Reservations

CLUBHOUSE RULES AND RESERVATIONS

The clubhouse may be reserved by a resident for a private event or to host a community event open to all residents. Residents must be current in their dues to make reservations. The clubhouse may not be used for the sale or solicitation of goods or services of any kind. The clubhouse may not be used to solicit or hire employees, train employees, for timeshare or realtor presentations or for fund raising events. Occupancy restrictions must be adhered to. The POA neither assumes nor accepts responsibility for any valuables. These rules, regulations, and hours of usage are subject to change at any time at the discretion of the POA. Any trespassing or damage to property will result in legal authorities being notified!

Reservations may be made up to 12 months in advance. Reservations Residents must be 21 or older to make a reservation. The resident must be at the event the entire time (first to arrive, last to leave).

There is a room available to rent with adjoining FULL kitchen facilities (refrigerator, stove, microwave, dishwasher, sink) on the upper level and a room with kitchenette facilities (refrigerator and sink) on the lower level. Tables and chairs are located on both levels. The upper level has tables and chairs for up to 56 people. The lower level has tables and chairs for up to 24 people.

The pool and tennis courts may not be reserved but may be used. The bathrooms must remain available at all times to all residents/guests. All club rules and regulations will apply (see clubhouse overview).

To make a reservation, see the link at the bottom of this page - AFTER reviewing the following Fees and Rules sections.

Fees

There is no fee for community events, but the application form still must be completed and approved. In order to be considered a community event and to have no fee you must have at least 50% of attendees be residents (one guest per resident allowed). Community events must also advertise their event to our Emerald Pointe community at least 2 weeks prior. This can be a posting on the discussion board, or you can make up a flyer that we can send out in an email blast.

There is a fee to reserve the clubhouse for a private event.

Private event upper level-$125 for up to 4 hours, $200 for up to 8 hours max
Private event lower level- $75 for up to 4 hours, $125 for up to 8 hours max

Event times may not begin before 8am nor extend beyond 10pm unless pre-approved by the POA. For Private events rental fees are due at least 10 days prior to the event. In addition, for private events a $200 security deposit is required before the reservation will be accepted. No deposit will be required for community events, but the host is responsible for the conduct of all attendees, any damages and ensuring that the facilities are left clean. Fines may be issued for any damages per EP CC&Rs. Once your application is accepted you will be contacted regarding fee and deposit payments.

Cancellation policy- Cancellation must be made 30 days prior to an event to receive a full refund of the security deposit. There will be a cancellation fee of $50 withheld from the security deposit for cancellations made less than 30 days but more than 10 days prior to the event. There will be a cancellation fee of $100 withheld from the security deposit for cancellations made less than 10 days prior to an event. The POA reserves the right to waive fees and/or deposits in extenuating circumstances.

Rules

No smoking, vaping, firearms, fireworks or illegal substances are allowed anywhere on club property.
Alcohol is not allowed inside the fenced pool area. Alcohol consumption must be in accordance with state laws (must be 21). At no time may alcohol be sold in any way.
The resident host is responsible for the behavior of all attendees at all times. The host is responsible for ensuring that all attendees understand the rules. Any uncooperative attendee must be asked to leave the premises.
Due to the proximity of surrounding residences, there will be NO live bands or amplified music at any event. Noise must be kept to acceptable levels.
Decorations must be free standing and easily removed. NO nailing, tacking, stapling, taping, etc. to any ceilings, walls or other surfaces is allowed. A sign indicating that a private party is in progress may be placed on the door.
No contents of the clubhouse may be moved for use outside. Tables may be moved within the room they are in but not moved outside of that room. Upstairs foyer furniture may be moved around within the foyer area. All furniture moved must be returned to its original location.
Children’s parties are to be held in the downstairs room only. At least one adult must always be present for every 5 minor children in attendance.
No rollerblades, skates, or skateboards are allowed on club property.
No animals or pets are allowed on clubhouse property.
The POA neither assumes nor accepts responsibility for any valuables.
No swimsuits are allowed in the upper level of the clubhouse.
The clubhouse is cleaned routinely. However, this does not include complete sanitation against covid or any other transmittable infections. Residents are responsible for taking appropriate sanitization measures before and /or after their use of the amenities. Residents and their guests use clubhouse amenities at their own risk.
Extra rectangle banquet tables are available for your use and are located in the housekeeping closets next to the refrigerators. They can be moved upstairs or downstairs as needed. Clean and return them to the closet when done.
Serving utensils, dish towels, dish cloths, etc. are not provided.

Clean Up-

The resident host is responsible for ensuring that the clubhouse is left in the same condition it is found. Vacuum, brooms, mops, garbage bags, etc. are located both upstairs and downstairs in the in the housekeeping closet closest to the refrigerator.
Remove all trash to your personal property for disposal. Do not leave your trash at the clubhouse. We do not have a dumpster at the clubhouse. Do not leave any food at the clubhouse.
Return all tables and chairs to their original locations. Turn all lights off. Lock any doors you may have opened.
Leave any appliances used clean.
Wipe down any hard surfaces used like tables, kitchen counters, bathroom counters with disinfecting wipes.
Vacuum carpeted areas and sweep/mop tiled areas as needed.

Housekeeper Option-

For a $50 fee our housekeeper will provide the cleaning service for you, with the following exceptions:

You must remove all food, decorations and your garbage.
Return furniture to its original location.
Wipe up any spills.
Leave areas reasonably tidy.
Relock opened doors, turn off all lights.

Our housekeeper will then come in and do a more thorough cleaning job and will wipe down all the tables, chairs, countertops, clean the bathrooms, sweep, mop and vacuum for you. Just let us know if you would like to add on this service.

RESERVATIONS

If you would like to reserve the clubhouse, please select the link to the online form shown below. If you cannot complete the form online or have further questions, contact Wendy Anderson at 815-342-8808.

Clubhouse Online Reservation Form